Troop 133 Committee Meeting - Sunday, May 31, 2009
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in Committee Meeting Minutes Published: Tuesday, 02 June 09 - 01:46 PM (GMT) Last Updated: Tuesday, 02 June 09 - 01:50 PM (GMT) |
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B.S.A. Troop 133 Committee Meeting
Sunday, May 31, 2009
Present: Joanne Cooley, Jim D’Agostino, Jane Ehrmentraut, Ray Ehrmentraut,
Sherrie Maysick, Val Montagno, Lisa Mosbruger, Sherry Nau, Barb Pukos, Mike Terrell, Dave Yunker
Sherrie Maysick, Val Montagno, Lisa Mosbruger, Sherry Nau, Barb Pukos, Mike Terrell, Dave Yunker
The meeting was called to order by Committee Chair Joanne Cooley at 6:35 P.M.
Minutes
The minutes from the April 26, 2009 committee meeting were approved.
The minutes from the April 26, 2009 committee meeting were approved.
Reports
Awards –
- Expect about 17 rank advancements and 28 merit badges earned by the upcoming Court of Awards.
- All scouts needing a Scoutmaster Conference and/or Board of Review for a rank advancement are expected to arrive by 6:00 PM for the June 7 troop meeting. The troop needs at least 5 adults to sit on the Board of Review. Contact Ray if you can help.
Court of Awards –
- The spring Court of Awards will be held June 20th, 5:00 PM, at the American Legion on 450 Scottsville-Chili Road. The event will be in the main building on the second floor. A chicken dinner is planned. Each family is expected to bring one side dish and either an appetizer or dessert to share.
Eagle Ceremony –
- An Eagle Court of Honor date for Tom Kohlman is June 26th. All troop scouts are expected to participate and are expected to arrive by 6:30 PM. A rehearsal will be held on the evening on June 24th also at 6:30 PM. Both the rehearsal and Court of Honor will be held at the American Legion on 450 Scottsville-Chili Road, second floor of the main building.
Lion’s Club –
- Troop needs to submit for reimbursement of training funds, such as first aid, CPR, Junior Leader Training and Lifeguard training.
- Troop also needs to submit receipts for expenditures associated with the Scouting For Food drive.
- One of the Legion’s “Welcome To Churchville” signs needs bracing.
Eagle Projects –
- Ben Maysick has acquired paint and hopes to schedule a work session for his Sprucewood project on Sunday June 7th.
- Justin Montagno has met with Eagle Advisor Bob Capurso regarding his project, which Bob approved. Justin will be attending the upcoming Lions Club meeting to provide budget & funding status.
- Recommendation from B. Capurso for the committee to discuss Eagle Project proposals in a “closed session” (without the scout) after they are provided all the data by the Life Scout. Scout can be notified at a later time of the committee’s decision regarding his project proposal.
- The troop will now make it a policy to get a copy of the final paperwork of all completed Eagle Projects prior to the scout attending an Eagle Board of Review with the Otetiana Council.
Fund Raising -
- The next troop bottle drive will be held this Saturday June 6th starting at 9:00 AM. Meet at the Ehrmentraut Auto shop on 7365 Buffalo Road. All scouts and/or their families are expected to participate.
- Applebee’s Flapjack Fund Raisers have been scheduled for the next two years. Dates are May 23, 2010 (no dates in March were available) and Mar 27, 2011.
Scoutmaster Report -
- Still missing updated Medical Forms from 7 troop members. Scouts will not be able to participate in troop events without current Medical Forms on file. This is both a Otetiana Council and BSA requirement.
- Scout transportation to summer camp can be provided using leader vehicles, so no vehicle rental is needed. The committee has approved reserving $1400 to reimburse parents that transport scouts other than their own to summer camp. Pre-approval and receipts will be required. Should this amount not be adequate to cover the costs, the troop will need to ask for more funds from those families that did not transport their scout to camp.
- The committee approved sending a $100 deposit to BSA Camp Barton (Baden-Powell Council) for summer camp 2010.
- This past weekend’s Tour De Black Creek biking/camping event went well. Five scouts, 1 Cub Scout and 4 adults participated, and earned several prizes for the troop including a Dutch oven, a new grate for campfire cooking, a new Igloo cooler, and a new water filtration system from Katahdin.
Assistant Scoutmaster Report -
- Permission slips are due at this Sunday’s troop meeting for scouts planning to participate in the July 18-19 Civil War Re-enactment at the Genesee Country Museum.
- Meeting dues is pretty much up to date, a couple of scouts owe a few dollars. Note that all dues must be up to date to get approved for rank advancement.
Unfinished Business -- None.
New Business -- Regarding the new troop web site (http://bsatroop133.terapad.com/):
> No last names should be published on the site.
> No financial information of either the troop or the individual scouts should be published on the site.
> Troop members should report any advertising they see that is inconsistent with the values of scouting.
The next committee meeting will be held on June 28, 2009 at 6:30 PM at the UC Church. There will be no meeting in July. The first committee meeting of the 2009-2010 scouting year will be held August 30th at 6:30 PM. The first troop meetings will be Sep 13 and Sep 20, 2009.
A motion was made to adjourn the meeting at 7:55 PM. The motion passed.
Awards –
- Expect about 17 rank advancements and 28 merit badges earned by the upcoming Court of Awards.
- All scouts needing a Scoutmaster Conference and/or Board of Review for a rank advancement are expected to arrive by 6:00 PM for the June 7 troop meeting. The troop needs at least 5 adults to sit on the Board of Review. Contact Ray if you can help.
Court of Awards –
- The spring Court of Awards will be held June 20th, 5:00 PM, at the American Legion on 450 Scottsville-Chili Road. The event will be in the main building on the second floor. A chicken dinner is planned. Each family is expected to bring one side dish and either an appetizer or dessert to share.
Eagle Ceremony –
- An Eagle Court of Honor date for Tom Kohlman is June 26th. All troop scouts are expected to participate and are expected to arrive by 6:30 PM. A rehearsal will be held on the evening on June 24th also at 6:30 PM. Both the rehearsal and Court of Honor will be held at the American Legion on 450 Scottsville-Chili Road, second floor of the main building.
Lion’s Club –
- Troop needs to submit for reimbursement of training funds, such as first aid, CPR, Junior Leader Training and Lifeguard training.
- Troop also needs to submit receipts for expenditures associated with the Scouting For Food drive.
- One of the Legion’s “Welcome To Churchville” signs needs bracing.
Eagle Projects –
- Ben Maysick has acquired paint and hopes to schedule a work session for his Sprucewood project on Sunday June 7th.
- Justin Montagno has met with Eagle Advisor Bob Capurso regarding his project, which Bob approved. Justin will be attending the upcoming Lions Club meeting to provide budget & funding status.
- Recommendation from B. Capurso for the committee to discuss Eagle Project proposals in a “closed session” (without the scout) after they are provided all the data by the Life Scout. Scout can be notified at a later time of the committee’s decision regarding his project proposal.
- The troop will now make it a policy to get a copy of the final paperwork of all completed Eagle Projects prior to the scout attending an Eagle Board of Review with the Otetiana Council.
Fund Raising -
- The next troop bottle drive will be held this Saturday June 6th starting at 9:00 AM. Meet at the Ehrmentraut Auto shop on 7365 Buffalo Road. All scouts and/or their families are expected to participate.
- Applebee’s Flapjack Fund Raisers have been scheduled for the next two years. Dates are May 23, 2010 (no dates in March were available) and Mar 27, 2011.
Scoutmaster Report -
- Still missing updated Medical Forms from 7 troop members. Scouts will not be able to participate in troop events without current Medical Forms on file. This is both a Otetiana Council and BSA requirement.
- Scout transportation to summer camp can be provided using leader vehicles, so no vehicle rental is needed. The committee has approved reserving $1400 to reimburse parents that transport scouts other than their own to summer camp. Pre-approval and receipts will be required. Should this amount not be adequate to cover the costs, the troop will need to ask for more funds from those families that did not transport their scout to camp.
- The committee approved sending a $100 deposit to BSA Camp Barton (Baden-Powell Council) for summer camp 2010.
- This past weekend’s Tour De Black Creek biking/camping event went well. Five scouts, 1 Cub Scout and 4 adults participated, and earned several prizes for the troop including a Dutch oven, a new grate for campfire cooking, a new Igloo cooler, and a new water filtration system from Katahdin.
Assistant Scoutmaster Report -
- Permission slips are due at this Sunday’s troop meeting for scouts planning to participate in the July 18-19 Civil War Re-enactment at the Genesee Country Museum.
- Meeting dues is pretty much up to date, a couple of scouts owe a few dollars. Note that all dues must be up to date to get approved for rank advancement.
Unfinished Business -- None.
New Business -- Regarding the new troop web site (http://bsatroop133.terapad.com/):
> No last names should be published on the site.
> No financial information of either the troop or the individual scouts should be published on the site.
> Troop members should report any advertising they see that is inconsistent with the values of scouting.
The next committee meeting will be held on June 28, 2009 at 6:30 PM at the UC Church. There will be no meeting in July. The first committee meeting of the 2009-2010 scouting year will be held August 30th at 6:30 PM. The first troop meetings will be Sep 13 and Sep 20, 2009.
A motion was made to adjourn the meeting at 7:55 PM. The motion passed.
Respectfully submitted,
Mike Terrell
Mike Terrell
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